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HR & Payroll

The HR & Payroll module covers everything related to your school’s staff — maintaining employee records, defining salary structures, processing monthly payroll, managing leave, and generating payslips.
The HR & Payroll module is available on the Standard and Premium plans. It is not available on the Free plan.

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Staff Records

All staff members (teaching and non-teaching) can have detailed HR profiles.

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Viewing the Staff Directory

Go to Admin → HR & Payroll → Staff to see all employees. Each row shows:
  • Name, designation, and department
  • Date of joining
  • Employment type (Regular, Contract, Part-Time)
  • Current status (Active / Inactive)

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Staff Profile

Click any staff member to see their complete HR profile:
  • Personal Details — name, DOB, gender, Aadhaar, PAN
  • Employment Details — designation, department, date of joining, employee ID
  • Bank Details — account number, IFSC, bank name (for salary credit)
  • Salary Structure — assigned salary structure (see below)
  • Leave Balance — available leave days by leave type
  • Payroll History — payslips for past months

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Adding a New Staff Member

  1. Go to HR & Payroll → Staff
  2. Click Add Staff
  3. Fill in personal, employment, and bank details
  4. Assign a salary structure
  5. Click Save
If the staff member is also a Teacher in Micron, they should be added through People → Teachers first. HR details (salary, leave) can then be added by visiting their profile and clicking HR Details.

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Salary Structures

A salary structure defines the components of a staff member’s pay.

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Creating a Salary Structure

  1. Go to HR & Payroll → Salary Structures
  2. Click New Structure
  3. Name it (e.g., “Teaching Staff Grade 1”, “Office Staff Basic”)
  4. Add Earnings components:
    • Basic Salary
    • HRA (House Rent Allowance)
    • DA (Dearness Allowance)
    • Special Allowance
    • Conveyance Allowance
    • Any other allowances specific to your school
  5. Add Deductions components:
    • PF (Provident Fund) — typically 12% of Basic
    • Professional Tax — as per state slab
    • TDS (if applicable)
    • Any other deductions
  6. Set whether each component is a fixed amount or a percentage of Basic
  7. Click Save

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Assigning a Structure to a Staff Member

  1. Open the staff member’s HR profile
  2. Under Salary Structure, click Assign
  3. Select the salary structure
  4. Enter the actual amounts for each component (or they auto-calculate from the percentages)
  5. Set the Effective From date
  6. Save

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Processing Payroll

At the end of each month:
  1. Go to HR & Payroll → Payroll → Run Payroll
  2. Select the Month and Year (e.g., March 2026)
  3. Micron shows a preview of all active staff with their calculated salary:
    • Gross Pay (sum of all earnings)
    • Total Deductions
    • Net Pay
  4. Review each entry. You can make one-time adjustments (e.g., bonus, advance deduction) by clicking the staff member’s row
  5. Once satisfied, click Process Payroll
  6. The payroll is locked for that month. Payslips are generated for all staff

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Adjustments Before Processing

Before clicking Process Payroll, you can add:
  • Bonus — one-time addition (e.g., festival bonus, incentive)
  • Advance Recovery — deduct a salary advance given earlier
  • LOP (Loss of Pay) — days deducted for unapproved leave
  • Arrears — pay an outstanding amount from a previous month

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Generating and Distributing Payslips

After processing:
  1. Go to Payroll → Payslips
  2. Select the month
  3. Click Download All to get a ZIP file of all payslips (PDF)
  4. Or click Send to Staff to email individual payslips to each staff member’s registered email
Each payslip shows: earnings breakdown, deductions breakdown, net pay, bank details, and month.

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Leave Management

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Leave Types

Configure the types of leave your school offers:
  1. Go to HR & Payroll → Leave → Leave Types
  2. Click Add Leave Type
  3. Enter:
    • Name (e.g., Casual Leave, Medical Leave, Earned Leave, Maternity Leave)
    • Total Days per Year (e.g., 12 for Casual Leave)
    • Can Be Carried Forward? — yes/no
    • Requires Document? — for Medical Leave, you may want to require a doctor’s certificate
  4. Save

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Applying for Leave (Teacher Portal)

Teachers apply for leave through the Teacher Portal:
  1. Log in to Teacher Portal
  2. Go to Leave → Apply Leave
  3. Select leave type, start date, end date, and reason
  4. Submit

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Approving Leave (School Admin / HR Manager)

  1. Go to HR & Payroll → Leave → Pending Approvals
  2. See all pending leave requests
  3. Click Approve or Reject with a comment
  4. The teacher is notified via email

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Leave Balance

Each staff member’s current leave balance is shown on their HR profile page and on their Teacher Portal dashboard.

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Frequently Asked Questions

Is PF remittance done automatically through Micron? No. Micron calculates the PF deduction and shows it on the payslip, but the actual remittance to EPFO is done manually by your school’s accountant. Micron provides the figures you need. Can I process payroll for only some staff members? Yes. On the Run Payroll screen, you can deselect staff members who should not be processed that month (e.g., staff on long leave without pay). What if I made a mistake in payroll after processing? Go to the payroll for that month and click Revise Payroll. Make corrections and reprocess. New payslips are generated with a “Revised” stamp. How does Loss of Pay (LOP) work? When a staff member takes more leave than their balance allows, or takes unapproved leave, you can enter LOP days manually before processing payroll. Each LOP day deducts (Gross Salary ÷ 26) from their pay.